Job Summary

The Associate I/ II takes part in preparing timely and accurate financial statements and reviewing general ledger transactions and events. Articulates an understanding of procedures and workflow of the department and clients.

Key Accountabilities

· Record financial business transactions (e.g., disbursements, expense vouchers, receipts, sales invoices), into clients’ and Aegis’ accounting software.

· Calculate depreciation, update fixed asset register, and enter values into accounting software.

· Recommend and data enter adjusting and estimate journals (including accruals and prepayments). Maintain journal file.

· Reconcile all trial balance accounts (deemed necessary) and investigate and resolve discrepancies.

· Prepare VAT and Tax computations and prepare Returns with a medium degree of complexity and complete supporting schedules. Has the ability to explain basis of calculation.

· Prepare and design schedules and reports to clients’ and or department’s specifications.

· Prepare Working Paper File (WPF), Management Accounts (MA) Statutory Accounts (SA) and referencing of WPF, MA and SA (both in soft and hard format).

· Assist with preparation of audit working paper file and attend to auditors’ requirements and recommending solutions to discrepancies.

· Draft Financial Statements in accordance with International Financial Reporting Standards (IFRS) and International Financial Reporting Standards for Small and Medium Enterprise (IFRS for SMEs).

· File (in CCH and clients’ files), copy, fax and mail correspondences.

· Create and maintain permanent files, process flow and procedure document for all assignments.

· Review, coach and identify correction of coding and data entry including narrative entered by Trainees, Associate 3 and 4. Document and file coaching notes and responses in clients’ files.

· Develop a good understanding of the organisation’s policies, procedures, forms and relevant accounting software.

· Familiarize self and adhere to the company’s safety policies including timely reporting of incidents and observations to Human Resources department.

· Performs other duties as assigned.

Qualifications and Experience

· At least three years’ experience in an accounting environment.

· Pursuing Level II ACCA or an undergraduate degree in Accounting

· Proficient in Microsoft Office

· Working knowledge of accounting software

· An understanding of Tax and VAT laws and regulations

· An understanding of International Financial Reporting Standards (IFRS)

Competencies

· Acts ethically – Complies with the main codes of conduct, regulations and legislation to at least the minimum requirements for legal compliance.

· Communication – Listens attentively and asks questions to clarify where necessary. Speaks clearly, writes grammatically correct. Seeks to improve writing style and effectiveness.

· Credible – Begins to develop personal credibility on the basis of effort, timeliness and overall quality of work. Is not over confident or arrogant and is willing to learn, but exhibits competence on the basis of assured areas of knowledge and skills as they are required.

· Proactive – Seeks and suggests ideas to appropriate people at appropriate times. Seeks new tasks and challenges whenever previous work has been completed successfully.

· Influence – Identifies and develops influencing skills by learning from colleagues and superiors. Wherever possible seeks opportunities to suggest improvements in tasks and processes.

· Sceptical – Develops an enquiring mind and questions opinion and facts by seeking supporting evidence.

· Business awareness – Develops a basic awareness and understanding of the organisation’s business.

· Continuous improver – Identifies basic ways of improving personal performance. Seeks and learns new knowledge and skills. Accepts and builds upon constructive criticism.

· Exercising professional judgement – Applies professional knowledge to the benefit of colleagues and others; acting competently, diligently, honestly and with due regard to legislation, minimum quality standards and in compliance with the fundamental principles of ethical behaviour.

· Organised / Aware – Monitors own performance and seeks to develop and implement effective time management skills. Seeks and follows guidance on prioritising tasks, through feedback and guidance from others.

· Problem Solver – Solves basic work-related problems. Demonstrates clear thinking and evaluates effective and efficient ways to undertake basic work. Seeks to understand the various ways in which data are presented and critically considers their application in the reporting and decision-support process.

· Supporting others – Awareness of opportunities to collaborate, cooperate with and help others; developing professional relationships, setting high standards for self and the team.

· General conduct- Professional behaviour and appearance, resourceful, and client oriented. Adheres to and complies with HR policies e.g. Dress code and Health and Safety.