Role Summary

The Supply Chain & Inventory Planning Coordinator is responsible for overseeing all aspects of stock control, inventory planning, and distribution across the business. This role ensures accurate and efficient movement of stock from warehouse to all retail locations, maintaining strict adherence to system protocols, SKU accuracy, and transfer processes.

The role also supports purchasing decisions through detailed sales analysis, stock reporting, and demand planning, particularly in relation to foreign suppliers.

Key Performance Indicators

1. Inventory Management & Stock Control

• Ensure full accuracy of inventory across the warehouse and all store locations.
• Monitor and control SKU-level stock, quantities, and discrepancies.
• Implement and enforce stock control procedures and system protocols.
• Conduct regular stock audits and reconciliation processes.

1. Distribution & Store Replenishment

• Oversee the timely and accurate transfer of stock from warehouse to stores.
• Ensure correct SKUs and quantities are dispatched and received.
• Monitor and manage inter-store stock transfers.
• Ensure all transfers are completed, receipted, recorded in the system and filed.

1. Supply Planning

• Develop and manage stock replenishment plans for all locations.
• Maintain optimal stock levels to prevent stockouts or overstocking.
• Align inventory levels with sales trends and business demand.
• Coordinate closely with warehouse and retail teams to ensure execution.

1. Purchasing Support

• Provide detailed sales and stock analysis to support purchasing decisions.
• Assist in forecasting demand for foreign suppliers.
• Monitor stock cover, sell-through rates, and replenishment needs.
• Work closely with procurement to ensure timely and efficient ordering.

1. Systems & Process Compliance

• Ensure all inventory and transfer processes are executed in line with company systems.
• Maintain discipline and accuracy in stock movement reporting.
• Identify and resolve system or process gaps.
• Train and guide team members on correct procedures where needed.

1. Reporting & Analysis

• Produce regular inventory, sales, and stock movement reports.
• Analyse trends to support strategic decision-making.
• Provide insights on slow-moving, fast-moving, and critical stock items.
• Support management with data-driven recommendations.
• Highlight slow moving items and have a depletion plan for approval to deplete not reorder.

Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Operations Management, Business Management, Accounting, Finance or a related discipline.
• Professional qualifications such as ACCA level II