Job Summary

The Associate III/ IV is responsible for accurate and timely entry and reporting of financial transactions for clients. Articulates an understanding of procedures and workflow of the department and clients.

Key Accountabilities

· Code accurately and complete timely the data entry of bank statements and other financial transactions.

· Record financial business transactions (e.g., disbursements, expense vouchers, receipts, sales invoices), into clients’ and or Aegis’ accounting software.

· Calculate depreciation, update fixed asset register, and enter values into accounting software.

· Recommend and data enter adjusting and estimate journals (including accruals and prepayments). Maintain journal file.

· Create sales invoices in accordance to clients’ requirements and the prevailing law.

· Reconcile bankcash, accounts receivables and accounts payable accounts with a basic to moderate degree of complexity. Recommend actions to resolve discrepancies.

· Prepare basic VAT and Tax computations and complete supporting schedules.

· Complete VAT and Income and Corporation Tax Returns (complexity basic to moderate).

· Assist with the preparation of schedules and reports to clients’ and or department’s specifications.

· Assist with the preparation of Working Paper File (WPF), Management Accounts (MA) and Statutory Accounts (SA) including referencing of WPF, MA and SA (both in soft and hard format).

· File (in CCH and clients’ files), copy, fax and mail correspondences.

· Develop a good understanding of the organisation’s policies, procedures, forms and relevant accounting software.

· Familiarize self and adhere to the company’s safety policies including timely reporting of incidents and observations to Human Resources department.

· Performs other duties as assigned.

Qualifications and Experience

· At least one year’s experience in an accounting environment.

· Pursuing ACCA level 1 or FIA.

· Basic proficiency in Microsoft Word and Excel (can create a sum formula)

· Working knowledge of an accounting software

· Basic understanding of fundamentals principles and accounting concepts

Competencies

· Acts ethically – Complies with the main codes of conduct, regulations and legislation to at least the minimum requirements for legal compliance.

· Communication – Listens attentively and asks questions to clarify where necessary. Speaks clearly, writes grammatically correct. Seeks to improve writing style and effectiveness.

· Credible – Begins to develop personal credibility on the basis of effort, timeliness and overall quality of work. Is not over confident or arrogant and is willing to learn, but exhibits competence on the basis of assured areas of knowledge and skills as they are required.

· Proactive – Seeks and suggests ideas to appropriate people at appropriate times. Seeks new tasks and challenges whenever previous work has been completed successfully.

· Influence – Identifies and develops influencing skills by learning from colleagues and superiors. Wherever possible seeks opportunities to suggest improvements in tasks and processes.

· Sceptical – Develops an enquiring mind and questions opinion and facts by seeking supporting evidence.

· Business awareness – Has an awareness and understanding the department’s business. Develops an understanding of the business of other departments.

· Continuous improver – Identifies basic ways of improving personal performance. Seeks and learns new knowledge and skills. Accepts and builds upon constructive criticism.

· Exercising professional judgement – Applies professional knowledge to the benefit of colleagues and others; acting competently, diligently, honestly and with due regard to legislation, minimum quality standards and in compliance with the fundamental principles of ethical behaviour.

· Organised / Aware – Monitors own performance and seeks to develop and implement effective time management skills. Seeks and follows guidance on prioritising tasks, through feedback and guidance from others.

· Problem Solver – Solves basic work-related problems. Demonstrates clear thinking and evaluates effective and efficient ways to undertake basic work.

· Supporting others – Awareness of opportunities to collaborate, cooperate with and help others; developing professional relationships, setting high standards for self and the team.

· General conduct- Professional behaviour and appearance, resourceful, and client oriented. Adheres to and complies with HR policies e.g. Dress code and Health and Safety.